CCTV Policy
Document Control
Document No. POL-P08
Adoption Date May 2018
Last Review Date Apr 2026
Next Review Date Feb 2028
Parish Office
Whittle Hall Community Centre
Lonsdale Close
Great Sankey www.greatsankeypc.org.uk
Warrington enquiries@gs-pc.net
WA5 3UA 01925 712279
GSPC CCTV Policy
1. Introduction
1.1 Great Sankey Parish Council (the Council) uses closed circuit television (CCTV) images to
reduce crime and monitor Council property to provide a safe and secure environment for
members of the public and staff, and to prevent loss or damage to property (LGRA 1997
s31).
1.2 Locations and description of CCTV systems:
1.2.1 Tim Parry Community Centre and Recreation Ground, Cromdale Way, Great
Sankey, Warrington, WA5 3NY. The system comprises a total of five fixed
cameras to the community centre and car parks. The system does not have
sound recording capability.
1.2.2 Whittle Hall Community Centre, Lonsdale Close, Great Sankey, Warrington, WA5
3UA. The system comprises a total of two fixed cameras covering the car park,
community centre entrance and maintenance compound. The system has sound
recording capability.
1.3 The CCTV systems are owned and operated by the Council.
1.4 The CCTV systems are monitored remotely from the Parish Office by the Parish Clerk and
Deputy Clerk.
1.5 The CCTV system is registered with the Information Commissioner under the terms of the
Data Protection Act 1998. The use of the system and associated images is covered by the
Data Protection Act 1998 and the General Data Protection Regulations 2018. This policy
outlines the Council’s use of CCTV and how it complies with the relevant legislation.
2. Statement of Intent
2.1 The Council complies with the Information Commissioner’s Office (ICO) and the Surveillance
Camera Commissioner’s (SCC) Code of Practice to ensure it is used responsibly. The Code
of Practice is available on the ICO and SCC websites (see para 10).
2.2 Where CCTV is used, the Council will ensure that there are prominent signs placed within
the controlled area.
2.3 It is not possible to guarantee that the system will cover or detect every single incident taking
place in the areas of coverage.
3. Siting the Cameras
3.1 Cameras will be sited so they only capture images relevant to the purposes for which they
are installed, and care will be taken to ensure that reasonable privacy expectations are not
violated. The Council will ensure that the location of equipment is carefully considered to
ensure that images captured comply with the Data Protection Act.
3.2 The Council will make every effort to position cameras so that their coverage is restricted to
Council premises, including outdoor areas.
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GSPC CCTV Policy
4. Covert Monitoring
4.1 The Council may in exceptional circumstances set up covert monitoring, such as
i) Where there is good cause to suspect that illegal or unauthorised action(s) is taking
place, or where there are grounds to suspect serious misconduct.
ii) Where notifying individuals about the monitoring would seriously prejudice the reason for
making the recording.
4.2 In such circumstances identified under 4.1, authorisation for covert monitoring must be a
joint decision of the Parish Clerk and full Council in conjunction with the local Police.
4.3 Covert monitoring must cease following completion of an investigation.
5. Storage and Retention of CCTV Images
5.1 Recorded data will be retained for no longer than one month unless covered by provisions in
5.3.
5.2 All retained data will be stored securely. While retained, the integrity of the recordings will be
maintained to ensure their evidential value and to protect the rights of the people whose
images have been recorded.
5.3 In exceptional circumstances, where required for investigation or prosecution of offences by
the Police, data may be retained as necessary. Data will be deleted on completion of any
investigation/prosecution process.
6. Access to CCTV images
6.1 Access to recorded images will be restricted to staff authorised to view them.
7. Subject Access Requests (SAR)
7.1 Individuals have the right to request access to CCTV footage relating to themselves under
the Data Protection Act.
7.2 All requests should be made in writing to the Parish Clerk using the form given in Appendix
A. Individuals submitting requests for access will be asked to provide sufficient information to
enable the footage relating to them to be identified.
7.3 The Council will respond to requests within 14 working days of receiving the written request
and fee.
7.4 A fee of £10 will be charged per request.
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GSPC CCTV Policy
8. Access to and Disclosure of Images to Third Parties
8.1 There will be no disclosure of recorded data to third parties other than to authorised
personnel such as the Police and service providers to the Council where these would
reasonably need access to the data e.g. investigators.
8.2 Requests for disclosure of recorded data should be made in writing to the Parish Clerk.
9. Complaints and Enquiries
9.1 Complaints and enquiries about the operation of the CCTV within the Council should be
directed to the Parish Clerk.
10. Further information
Further information on CCTV and its use is available from the following:
Information Commissioners Office
Surveillance Camera Commissioner
Data Protection Act 1998
General Data Protection Regulations 2018
Government Services
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GSPC CCTV Policy
Appendix A
CCTV Access Request Form
Please refer to the full CCTV Policy before completing this form.
A fee of £10 will be charged per request. The Council will respond to requests within 14 working days
of receiving the written request and fee.
Date and Place of Recording: Time of Recording:
Applicants Name & Address Description of Applicant and any distinguishing features e.g.
clothing
Post Code:
Tel. No.
Signature of Applicant
(or parent/guardian if under 18)
(A recent photograph may be necessary to aid identification)
Reason for Request:
FOR OFFICE USE ONLY
Received by: Date Received: Time Received:
Fee Charged & Paid Request Approved Date Applicant Informed:
Reason for Refusal if applicable
Please return the form & payment to the Parish Office, Lonsdale Close, Great Sankey, Warrington,
WA5 3UA.
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